Hope in Your Hearts

Our Meeting schedule List

Our Meeting Schedule outlines our commitment to transparency and accountability. Throughout the year, our board convenes regularly to discuss and decide on matters crucial to our mission. The schedule includes titles such as 'Strategy Planning Meeting,' 'Fundraising and Donor Relations,' 'Program Development and Impact Assessment,' and 'Financial Review and Budget Planning.' Each meeting is designed to ensure that our organization operates efficiently and effectively, maximizing our impact in serving those in need. We invite you to review our Meeting Schedule to gain insight into our operations and dedication to our cause.

March

How to engage in Community Sponsorship.

information regarding the process of becoming a Community Sponsor, including the financial requirements, eligibility requirements, the types of people who are eligible to be sponsored, as well as the limitations and responsibilities of Community Sponsors.

April

Rules and Responsibilities of Involving Group of Five Sponsorship.

an introduction to the Private Sponsorship of Refugees programs as well as Groups of Five, including information on how groups are formed, who is eligible to participate, and the financial requirements.

May

Workplace Sponsorship.

It is possible for employees and employers to come together to organize associations that will support refugees and assist them in integrating into their new communities. A brochure that describes how to do it.

June

Engaging in Community Sponsorship.

The Refugee Sponsorship Training program, including its goals, activities, and contact information, is described in detail in this overview.

July

Settlement Planning.

prepare for how you and your group will orient and support the newcomer(s) during sponsorship. It will help your group decide who will do what, when, how, with what resources, and where they’ll come from.

August

Plan and coordinate fall fundraising events, including potential partnerships and community outreach efforts.

September

Finalize event logistics for autumn fundraising, ensuring all volunteers, sponsors, and venues are confirmed.

October

Launch falls fundraising campaigns and ensure proper marketing, donor engagement, and event promotion.

November

Prepare for year-end donation drives, set up online donation platforms, and review financial goals.

December

Conduct year-end reviews, finalize financial reports, and begin planning for the upcoming year’s events and activities.

January

Review IRCC’s eligibility criteria for becoming a SAH and assess financial and staffing capacity.

February

Develop a support services plan, including housing, healthcare, and community partnerships.

March

Ensure compliance with IRCC’s sponsorship terms and review the legal framework for refugee sponsorship.

April

Finalize and review the SAH application package, ensuring all documents meet IRCC’s requirements.

May

Strengthening SAH management and resettlement services.

June

Preparing for future intakes and program evaluation, and plan logistics for the next group of arrivals and confirm housing availability.

July

Community engagement and fundraising and organize a community event to raise awareness of resettlement programs.

August

Review resettlement progress and prepare for new intakes. Assess the integration progress of newcomers and address any challenges.

September

Strengthening partnerships and expanding support. Host a meeting with local partners to discuss collaboration opportunities.

October

Year-end progress review and fundraising. Prepare year-end reports and impact assessments for donors and stakeholders.

November

Prepare for end-of-year review and future planning. Conduct a review of the year’s activities and discuss improvements for next year.

December

Annual wrap-up and planning for 2026.Review SAH progress and ensure compliance with IRCC guidelines.